Secretary

Job Title : Executive Secretary

Level : Junior-to-Mid Level

Employment : Full-time

Location : Beirut, Lebanon

SCOPE & GENERAL

Reports To : General Manager / Managing Partner

Responsible for : n / a

Purpose of Job : The Secretary plays a vital role in ensuring the efficient administration and smooth daily operations of the Company’s head office. This role requires strong organizational skills, professionalism, and familiarity with Lebanese business regulations to support executive management and maintain effective office coordination.

Main Duties :

1. Administrative & Executive Support :

• Manage executive schedules, appointments, and meetings.
• Handle correspondence, emails, and phone calls professionally and efficiently.
• Prepare reports, presentations, and documents as required by management.
• Maintain and update filing systems, ensuring confidentiality and compliance with company policies.
• Handle Travel matters such as air-lines booking, hotel booking, insurance and transportation for internal and external Partners.

2. Office Management :

3. Regulatory & Compliance Assistance :

4. Meeting Coordination & Communication :

5. HR & Payroll Support :

6. Procurement Logistics, Retail, and E-commerce Operation Support