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Executive Operations Assistant
Executive Operations AssistantAZURREO • Beirut, Beirut Governorate, Lebanon
Executive Operations Assistant

Executive Operations Assistant

AZURREO • Beirut, Beirut Governorate, Lebanon
18 منذ ساعات
نوع الوظيفة
  • Quick Apply
الوصف الوظيفي

Support Global Operations from Lebanon

Azurreo is a global leader in telecom and IT outsourcing, with 250+ international projects delivered across more than 25 countries. We operate in a fast-paced, multicultural, and fully remote environment anchored in professionalism, reliability, and operational excellence.

We are seeking a highly organized, detail-oriented, and proactive Executive Operations Assistant to support our management team and ensure smooth day-to-day operational, administrative, and financial coordination.

This is a mid-level role designed for a structured, dependable professional who enjoys supporting leadership and keeping operations running efficiently.

Tasks

Your Mission : What You Will Support

You will act as the operational backbone assisting the management team. Your responsibilities fall into four core areas :

1. Executive Assistance & Operational Coordination

  • Manage calendars and schedule meetings across time zones.
  • Prepare agendas, briefing notes, and meeting materials.
  • Track follow-ups, deadlines, and ongoing activities.
  • Facilitate clear and timely communication between departments and management.

2. Administrative Support & Documentation

  • Organize and maintain internal documentation and structured filing systems.
  • Prepare professional documents, reports, presentations, and summaries.
  • Coordinate with various departments (Sales, Projects, Finance) on routine tasks.
  • Ensure accuracy and consistency across all administrative workflows.

    • 3. Financial & Billing Support

  • Assist with client invoicing processes, ensuring accuracy and timely delivery.
  • Track payments and maintain updated logs.
  • Support financial reporting and preparation of supporting documentation.
  • Handle confidential financial documents with discretion.

    • 4. Client & Stakeholder Coordination

  • Act as a professional point of contact for clients, partners, and service providers.
  • Follow up on pending items and ensure timely responses.
  • Coordinate travel logistics (flights, accommodation, itineraries) when required.

    • Requirements

    What You Bring to the Team

    Essential Requirements

  • Bachelor’s degree in Business Administration, Management, Finance, or related field.
  • 2–5 years’ experience in executive assistance, operations, or administrative coordination.
  • Excellent communication skills and a professional, polished demeanor.
  • Strong attention to detail, organization, and time management.
  • Proficiency with Microsoft Office (Excel, Word, PowerPoint) and cloud tools (Teams, SharePoint).
  • Based in Lebanon with a reliable remote work setup.
  • Ability to work effectively with international teams and adapt to shifting priorities.

    • What Will Make You Stand Out

  • A proactive mindset — you anticipate needs before they arise.
  • Maturity, discretion, and a strong sense of responsibility.
  • Ability to manage multiple tasks while maintaining accuracy.
  • Interest in developing long-term within the company.

    • Who Should Apply

    You’re a great fit if :

  • You thrive in a structured, professional, and fast-paced remote environment.
  • You communicate clearly and manage responsibilities without constant supervision.
  • You enjoy supporting leadership and coordinating between teams.
  • You value precision, organization, and ethical professionalism.
  • You’re detail-oriented, solution-driven, and eager to learn.

    • Benefits

    Why You’ll Love Working at Azurreo

  • Competitive USD-based compensation
  • Full remote work from anywhere in Lebanon
  • Direct exposure to international teams and senior management
  • Opportunities for growth, training, and skill development
  • Structured onboarding and continuous support
  • Paid vacation and public holidays

    • If you are a motivated operations professional looking to grow within a global organization, we’d love to hear from you.

    Please submit your CV and a brief cover letter explaining why you are the right fit for the Executive Operations Assistant role at Azurreo.

    Azurreo is a global services company specializing in technology, telecom, and engineering. We support industry leaders around the world by providing innovative and agile workforce solutions, project deployment, and local field services. With a presence in multiple countries, our teams are dedicated to helping clients deliver high-impact outcomes through operational excellence and technical expertise.

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