Administrative Assistant

A construction firm based in Lebanon and KSA is currently seeking an Administrative Assistant in Lebanon within its Legal Department. This is an excellent opportunity for a professional with 2 to 4 years of experience to provide comprehensive administrative support within a legal environment.

Responsibilities :

Administrative and Office Support : Manage daily administrative tasks of the Legal Department, including correspondence, filing, scheduling, and documentation control. Prepare, format, and proofread legal documents, contracts, and official correspondence under the guidance of the Legal Team. Maintain physical and electronic filing systems for contracts, legal opinions, and governance documents.

Coordination and Communication : Serve as a point of contact between the Legal Department and other departments (Procurement, HR, Finance, Projects, etc.) to facilitate document circulation and follow-ups. Coordinate with external law firms, notaries, and government authorities for document submissions, certifications, and legalization processes.

Document and Data Management : Assist in maintaining the legal database and contract tracking registers. Support the management of digital records and ensure compliance with internal document control policies. Prepare summaries, status tables, and periodic reports for the General Counsel and Legal Counsel(s).

Qualifications :

Bachelors degree in Business Administration, Law, or a related field.

2 to 4 years of experience in administrative or executive support, preferably in a legal, corporate, or professional services environment.

Strong proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with document management systems is an asset.

Excellent command of English and Arabic (written and spoken); French is an asset.

Familiarity with legal or corporate documentation processes is desirable.

Personal Attributes :

High level of professionalism, integrity, and discretion.

Strong organizational and multitasking abilities with attention to detail.

Excellent communication and interpersonal skills.

Ability to manage time effectively and work under pressure.

Team-oriented with a proactive and positive attitude.