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Executive Assistant
Adonis Insurance and Reinsurance SALLebanon
Il y a 9 jours
Description de poste
Job Purpose :
To provide high-level administrative support to CEO and senior management. This includes managing schedules, coordinating meetings, preparing reports & PowerPoint presentations, handling confidential information, and acting as a liaison between the CEO and internal stakeholders.
Tasks & Responsibilities :
Collaborate with Compliance & Legal unit to organize Board and Committee meetings, ensuring proper documentation, agenda preparation, and adherence to governance requirements.
Oversee the scheduling, coordination, and execution of Executive Committee (ExCom) and Management Committee (MC) meetings, including drafting and distributing accurate minutes and tracking action items.
Act as a liaison between the CEO and internal / external stakeholders by conveying instructions, gathering required information, and ensuring timely follow-ups.
Prepare high-quality reports, memos, letters, and other communications for the CEO’s final review and approval, ensuring consistency and professionalism.
Regularly request, compile, and review reports from various departments to provide the CEO with structured insights and key updates for informed decision-making.
Screen and manage incoming calls, emails, letters, and visitors, addressing routine inquiries, redirecting as necessary, and ensuring efficient information flow to and from Management.
Oversee the receipt, sorting, and timely distribution of mail and official documents to relevant Management personnel.
Organize and manage the CEO’s correspondence, records, and confidential documents while proactively tracking pending matters and ensuring their resolution with minimal supervision.
Plan and manage the CEO’s calendar, scheduling appointments, meetings, and conferences, as well as arranging travel & accommodations.
Qualifications :
Bachelor’s degree in Business Administration or a related field from a reputable university.
1 to 3 years of experience in a similar position.
Proficiency in English and French, both verbal and written.
Advanced proficiency in Microsoft Office applications, particularly Excel and PowerPoint.