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Executive Assistant

Executive Assistant

Adonis Insurance and Reinsurance SALLebanon
Il y a 11 jours
Description de poste

Job Purpose :

  • To provide high-level administrative support to CEO and senior management. This includes managing schedules, coordinating meetings, preparing reports & PowerPoint presentations, handling confidential information, and acting as a liaison between the CEO and internal stakeholders.

Tasks & Responsibilities :

  • Collaborate with Compliance & Legal unit to organize Board and Committee meetings, ensuring proper documentation, agenda preparation, and adherence to governance requirements.
  • Oversee the scheduling, coordination, and execution of Executive Committee (ExCom) and Management Committee (MC) meetings, including drafting and distributing accurate minutes and tracking action items.
  • Act as a liaison between the CEO and internal / external stakeholders by conveying instructions, gathering required information, and ensuring timely follow-ups.
  • Prepare high-quality reports, memos, letters, and other communications for the CEO’s final review and approval, ensuring consistency and professionalism.
  • Regularly request, compile, and review reports from various departments to provide the CEO with structured insights and key updates for informed decision-making.
  • Screen and manage incoming calls, emails, letters, and visitors, addressing routine inquiries, redirecting as necessary, and ensuring efficient information flow to and from Management.
  • Oversee the receipt, sorting, and timely distribution of mail and official documents to relevant Management personnel.
  • Organize and manage the CEO’s correspondence, records, and confidential documents while proactively tracking pending matters and ensuring their resolution with minimal supervision.
  • Plan and manage the CEO’s calendar, scheduling appointments, meetings, and conferences, as well as arranging travel & accommodations.

    • Qualifications :

  • Bachelor’s degree in Business Administration or a related field from a reputable university.
  • 1 to 3 years of experience in a similar position.
  • Proficiency in English and French, both verbal and written.
  • Advanced proficiency in Microsoft Office applications, particularly Excel and PowerPoint.
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